Planning your wedding is an exciting milestone — but let’s be real, it’s also a massive undertaking. Between juggling countless decisions, managing your budget, and coordinating every detail, it’s easy to feel overwhelmed. That’s where we come in.

At Claudia and Co., we specialize in curating exceptional event experiences that exude elegance and sophistication. Based in Toronto, and available worldwide, we cater exclusively to discerning clients and couples seeking a full-service planning experience for their most memorable occasions. Our unique ability to spot what’s missing and implement precisely what’s needed ensures every moment of your celebration feels perfect.

“In a perfect world, we want you to enjoy every exciting and awe-inspiring moment of your engagement without worrying whether your favourite DJ has already been booked or if your save-the-date cards are being printed and sent on time.”

— Claudia and Co

In this blog, we’ll pull back the curtain on what wedding planners do, bust common myths, and help you decide if hiring one is right for you.

Myth Busting: Wedding Planners Are Just for Decor

One of the biggest misconceptions about wedding planners is that we’re only focused on aesthetics. While we do love a well-designed event, our role goes far beyond selecting color palettes or arranging table settings. Think of us as your strategic partner, logistics expert, and stress reliever all rolled into one.

Now, imagine the tasks you would have to handle if you didn’t invest in a strategic partner—every detail you would need to plan or prepare is something we take on for you. Wedding planning involves countless details, and it’s easy for something simple but essential to slip through the cracks.

From ensuring your dream wedding dress isn’t on backorder or scheduling alterations, to reminding your partner to bring an extra shirt in case of mishaps during transit, we are here to support every aspect of your wedding. No need to stress about late caterers or cueing the DJ for your entrance—we’ve got it all under control.

Did You Know?

Most professional planners bring a Wedding Day Emergency Kit to your venue to ensure every problem has a solution.

What’s included:

Fashion Fixes: Safety pins, a mini sewing kit, double-sided tape, stain remover pen.

Beauty Essentials: Blotting papers, lipstick for touch-ups, setting spray, bobby pins.

Health & Comfort: Pain relievers, band-aids, mints, tissues.

Miscellaneous Must-Haves: Extra phone charger, snacks, straws to maintain lipstick while drinking.

**So… What Do Wedding Planners Actually Do Behind the Scenes?**

1. Vendor Coordination
Finding the right vendors for your wedding is no small task. From photographers to florists, we use our connections and expertise to recommend trusted professionals who align with your vision and budget. Once booked, we handle communication, contracts, and scheduling, so you don’t have to.

One of the most challenging aspects of wedding planning is timing—when there are so many moving parts, it can feel overwhelming to strategize every detail on your own. In a perfect world, we want you to enjoy every exciting and awe-inspiring moment of your engagement without worrying whether your favourite DJ has already been booked or if your save-the-date cards are being printed and sent on time.

2. Budget Management
Weddings often come with hidden costs and unexpected expenses. As planners, we help you create a realistic budget, prioritize your spending, and ensure you get the most value for your money.

We’ve all heard it from our mothers, aunts, or grandmothers—they thought their grand wedding would cost a certain amount, only to end up spending far more than expected. Weddings can be expensive, and our goal is to help you stay within a budget that feels comfortable for you.

Something to Note!

Set Priorities – Identify your must-haves, whether it's a dream venue, gourmet catering, or live entertainment.

Factor in Hidden Costs – Alterations, gratuities, permits, and service fees can add up quickly.

Build a Cushion – Setting aside 5–10% of your budget for unexpected expenses ensures you're prepared for any last-minute surprises.

3. Troubleshooting and Problem-Solving
Rain on your outdoor ceremony? A last-minute guest list change? These are just a few of the unexpected challenges we’re prepared to handle. We are committed to ensuring your day unfolds exactly as you envisioned. If something arises or is brought to our attention, we work alongside you to problem-solve and find a solution that maintains your wedding vision. One of the biggest challenges that can affect a wedding is often weather-related. Imagine your beautiful outdoor wedding is about to be interrupted by a rainstorm. We’ll be there with you to reroute the caterers, DJ, family, and wedding party, quickly resetting and redesigning your wedding indoors while keeping the magic you’ve been dreaming of!

**Do I Really Need a Wedding Planner? Or How Do I Decide If I Need One?**

While every couple’s needs are different, here are a few factors to consider:

1. Your Schedule
If you’re juggling a busy career or other commitments, finding time to research vendors, attend meetings, and coordinate details can feel impossible. A planner takes this off your plate so you can focus on what matters.

2. Your Budget
Hiring a planner might seem like an added expense, but it can actually save you money in the long run. We help you avoid costly mistakes and negotiate with vendors to get the best deals.

3. Your Vision
If you have a clear idea of what you want but don’t know how to execute it, a planner can bring your vision to life while ensuring all the details align perfectly.

4. Your Stress Levels
Let’s be real: planning a wedding is stressful. A planner’s expertise allows you to enjoy the process without the anxiety of managing every little detail.

The Bottom Line: Wedding Planners Are an Investment in Peace of Mind

When you hire a wedding planner, you’re investing in more than just a service — you’re investing in your peace of mind. From the first consultation to the final sparkler send-off, we’re by your side to make every detail flawless. Our goal is simply to help you enjoy your wedding process from the beginning to the end!

Ready to learn more about how a wedding planner can help you with your big day? Schedule a consultation call with Claudia to see how we can help bring your dream wedding to life.

XO

Claudia and Co